License / Permit / Service Description
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Professional share transfer and Company Secretarial support services for companies in Malaysia. We assist with reviewing the proposed share transfer, existing shareholding structure, Constitution and shareholders’ agreement where applicable, preparing share transfer documents, Board Resolutions, Shareholders’ Resolutions where required, coordinating stamp duty documentation, updating the Register of Members, and coordinating the relevant statutory lodgement with SSM. Our service is suitable for Sdn. Bhd., Berhad, family businesses, holding companies, companies admitting a new shareholder, shareholders selling or gifting shares, companies undergoing restructuring, and companies changing ownership structure. Let our team simplify your share transfer process—from document review and stamp duty coordination to shareholder record updates and statutory compliance follow-up.
Related Departments / Regulatory Bodies
- Companies Commission of Malaysia (SSM) / Suruhanjaya Syarikat Malaysia
- Corporate Registry System (CRS), where applicable
- Inland Revenue Board of Malaysia (LHDN) / Stamp Duty Office
- Appointed Licensed Company Secretary
- Board of Directors
- Transferor / Existing Shareholder
- Transferee / Incoming Shareholder
- Accountant or Accounting Firm, where applicable
- Tax Agent, Auditor, Lawyer, or Valuer, where applicable
- Securities Commission Malaysia (SC) or Bursa Malaysia, where applicable
License Name (Bahasa Melayu)
- Pindahan Saham Syarikat
Application Scenarios & Business Necessity
- Existing shareholder intends to sell shares to a new investor or business partner
- Family member wishes to transfer shares to another family member
- Business partners are restructuring their ownership percentage
- Shareholder is exiting the company or retiring from the business
- Company is admitting a new shareholder without issuing new shares
- Shareholder wishes to transfer shares as a gift, subject to the applicable requirements
- Company is undergoing restructuring, merger, acquisition, succession planning, or internal reorganisation
- Shareholder has passed away and shares need to be transmitted or transferred through the appropriate legal process
- Company requires an updated shareholder structure for bank facilities, tenders, investment, licensing, or due diligence
- Company needs to update Beneficial Ownership information following a change in ownership or control
Important Rules & Compliance Standards
- The company must review its Constitution and shareholders’ agreement, where applicable, before approving a share transfer.
- The company must confirm whether there are restrictions, pre-emptive rights, director approval requirements, or other conditions affecting the transfer.
- The transferor must have the legal right and sufficient shares to transfer.
- The share transfer form or instrument of transfer must be properly completed and executed by the relevant parties.
- Stamp duty assessment, adjudication, and payment may be required before the transfer can be completed.
- The company should ensure that the transfer value and supporting documents are accurate and properly supported.
- The Register of Members must be updated after the transfer is registered.
- Relevant shareholder information must be lodged or updated through the prescribed SSM process.
- The transfer may affect Beneficial Ownership information and may require a separate update.
- This service does not include share valuation, tax advice, legal advice, stamp duty payment, sale and purchase negotiation, or third-party professional fees unless specifically stated in the quotation.
Compound & Legal Penalties
- Late stamp duty penalties or additional charges, where applicable
- Requirement to rectify or resubmit incomplete or inaccurate share transfer documents
- Delayed or rejected transfer registration due to incomplete documents, unpaid stamp duty, or non-compliance with the Constitution
- Inaccurate shareholder or shareholding information in SSM records
- Dispute between shareholders, directors, investors, family members, or business partners
- Delay in bank facilities, tender, investment, licensing, financing, succession, or due diligence matters
- Possible offence for false, misleading, or incomplete information provided to SSM or LHDN
- Legal action against the company and/or responsible persons in serious cases
Frequently Asked Question
A Share Transfer is the transfer of existing shares from one shareholder to another shareholder.
No. Share Transfer changes ownership of existing shares, while issuance of new shares creates additional shares and may increase the company’s issued share capital.
Usually, no. The number of issued shares normally remains the same, but ownership percentages may change.
Not always. The company’s Constitution, shareholders’ agreement, director approval requirements, or pre-emptive rights may affect who can receive the shares.
Stamp duty may be applicable. The requirement and amount depend on the transfer instrument, value of the shares, and the applicable stamp duty assessment.
Documents may include the instrument of transfer, Board Resolution, share transfer agreement where applicable, identity documents, shareholding information, stamp duty documents, and supporting corporate records.
Yes, subject to the company’s Constitution, applicable stamp duty requirements, and proper corporate documentation.
Yes. The company’s shareholder information must be updated through the prescribed SSM process after the transfer is registered.
It may. The company should review whether its Beneficial Ownership records and lodgement need to be updated after the transfer.
Yes. Conzlab can assist with document coordination, share transfer documentation, stamp duty coordination, shareholder record updates, and Company Secretarial compliance follow-up.
Jeffrey Eh Hao Yih , Director
Jeffrey has been providing expert guidance for businesses dealing with ongoing challenges. With his expertise, he aids clients in strategic business planning, streamlining operations, and enhancing productivity. Additionally, Jeffrey offers diverse business technology services to help digitize traditional businesses effectively.
