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E-Annual General Meeting (AGM)

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We provide professional services for organizing and conducting E-Annual General Meetings (E-AGM), allowing companies to fulfill their statutory obligations through secure and reliable virtual platforms. Our services include preparing meeting notices, facilitating shareholder participation, managing voting processes, and ensuring compliance with the Companies Act 2016. With our expertise, we ensure your E-AGM runs smoothly, transparently, and efficiently.

RM 800.00 800.0 MYR RM 800.00

RM 800.00

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E-Annual General Meeting Video Description 

DescriptionGOV DepartmentLicense Name (Malay)DetailsImportant RulesCompound & PunishmentAdvisor

Description

  • An E-Annual General Meeting (AGM) is a virtual meeting held by companies to fulfill their statutory obligation of conducting annual general meetings. It allows shareholders, directors, and other stakeholders to participate remotely, ensuring compliance with the Companies Act 2016 while leveraging digital platforms for convenience and accessibility.

GOV Department

  • Suruhanjaya Syarikat Malaysia (SSM) / Companies Commission of Malaysia

License Name (Malay)

  • Mesyuarat Agung Tahunan Elektronik (E-AGM)

Details

  • Enables companies to host AGMs virtually via approved online platforms.
  • Facilitates shareholder participation, including voting on resolutions, approval of financial statements, and appointment of auditors.
  • Requires prior notification to all shareholders with clear instructions on accessing the virtual meeting.
  • E-AGMs must be conducted in compliance with the Companies Act 2016 and relevant guidelines issued by SSM.

Important Rules

  • Companies must provide shareholders with at least 21 days' notice of the AGM, including the agenda and meeting link.
  • All participants must have equal access to the meeting platform, ensuring transparency and fairness.
  • The meeting must allow real-time communication, voting, and Q&A sessions.
  • Proper minutes of the meeting must be recorded and filed with SSM, as required by law.
  • Companies must use a secure and reliable platform to protect sensitive information and ensure smooth participation.

Compound & Punishment

  • Failure to hold an AGM as required by law may result in:
    • Fines up to RM50,000 for the company and its directors.
    • Legal action for non-compliance with the Companies Act 2016.
  • Inadequate notice or improper conduct of the AGM may lead to disputes, invalid resolutions, or regulatory penalties.

Advisor

Jeffrey Eh Hao Yih , Director 

Jeffrey has been providing expert guidance for businesses dealing with ongoing challenges. With his expertise, he aids clients in strategic business planning, streamlining operations, and enhancing productivity. Additionally, Jeffrey offers diverse business technology services to help digitize traditional businesses effectively.