E-Annual General Meeting (AGM)

服务描述

• An E-Annual General Meeting (AGM) is a virtual meeting held by companies to fulfill their statutory obligation of conducting annual general meetings. It allows shareholders, directors, and other stakeholders to participate remotely, ensuring compliance with the Companies Act 2016 while leveraging digital platforms for convenience and accessibility.

GOV Department

• 马来西亚公司委员会（Suruhanjaya Syarikat Malaysia, SSM）

执照名称（马来文）

• Mesyuarat Agung Tahunan Elektronik (E-AGM)

Details

• Enables companies to host AGMs virtually via approved online platforms.
• Facilitates shareholder participation, including voting on resolutions, approval of financial statements, and appointment of auditors.
• Requires prior notification to all shareholders with clear instructions on accessing the virtual meeting.
• E-AGMs must be conducted in compliance with the Companies Act 2016 and relevant guidelines issued by SSM.

Important Rules

• Companies must provide shareholders with at least 21 days' notice of the AGM, including the agenda and meeting link.
• All participants must have equal access to the meeting platform, ensuring transparency and fairness.
• The meeting must allow real-time communication, voting, and Q&A sessions.
• Proper minutes of the meeting must be recorded and filed with SSM, as required by law.
• Companies must use a secure and reliable platform to protect sensitive information and ensure smooth participation.

Compound & Punishment

• Failure to hold an AGM as required by law may result in:
  • Fines up to RM50,000 for the company and its directors.
  • Legal action for non-compliance with the Companies Act 2016.
• Inadequate notice or improper conduct of the AGM may lead to disputes, invalid resolutions, or regulatory penalties.

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