License / Permit / Service Description
-
Professional issuance of new shares and Company Secretarial support services for companies in Malaysia. We assist with reviewing the company’s existing share structure, proposed allotment, shareholder and investor information, corporate approvals, preparation of resolutions, share capital updates, Register of Members updates, Return of Allotment coordination, and statutory lodgement through the appropriate process.
Related Departments / Regulatory Bodies
- Companies Commission of Malaysia (SSM) / Suruhanjaya Syarikat Malaysia
- Corporate Registry System (CRS), where applicable
- Appointed Licensed Company Secretary
- Board of Directors
- Shareholders or Members of the Company
- Accountant or Accounting Firm, where applicable
- Auditor or Audit Firm, where applicable
- Securities Commission Malaysia (SC) or Bursa Malaysia, where applicable
License Name ( Bahasa Malayu )
- Kemas Kini Modal Saham dan Pemegang Saham
Application Scenarios & Business Necessity
- Company requires additional working capital or business expansion funding
- New investor, business partner, or shareholder is joining the company
- Existing shareholders wish to inject additional capital into the company
- Company intends to change the ownership percentage of shareholders through new share allotment
- Company is undertaking restructuring, investment, merger, acquisition, or strategic partnership
- Company requires a clearer shareholding structure for bank facilities, tenders, licences, or investment purposes
- Company wishes to issue shares in exchange for cash or other approved consideration
- Company requires proper corporate documents before onboarding a new shareholder
- Company needs to update its share capital and shareholder records with SSM
- Company requires coordination between directors, shareholders, investors, accountant, and Company Secretary
Important Rules & Compliance Standards
- The proposed share issuance must comply with the Companies Act 2016 and the company’s Constitution, where applicable.
- The company must determine the correct approval process before shares are allotted.
- Board approval, shareholder approval, or both may be required depending on the company’s Constitution and transaction structure.
- The allotment must clearly state the number, class, price, consideration, and recipient of the shares.
- The company must update its Register of Members and relevant corporate records after the allotment.
- The Return of Allotment of Shares must be lodged with SSM within the required statutory timeline.
- Shares issued for non-cash consideration may require additional contracts, valuation, or supporting documents.
- Issuance of new shares may affect Beneficial Ownership information and may require a separate update.
- New share issuance is different from share transfer and may have different legal, tax, accounting, and stamp duty implications.
- This service does not include legal, tax, valuation, investment advisory, or Securities Commission approval services unless specifically stated in the quotation.
Compound & Legal Penalties
- Late lodgement fees, compound, or penalty where applicable
- Requirement to rectify or resubmit incomplete share-related documents
- Inaccurate share capital or shareholder information in SSM records
- Dispute between shareholders, investors, directors, or business partners
- Delay in bank facilities, tenders, licensing, investment, due diligence, or corporate transactions
- Possible offence for false, misleading, or incomplete information provided to SSM
- Legal action against the company and/or responsible officers in serious cases
Frequently Asked Question
Issuance of new shares is when a company creates and allots additional shares to existing shareholders or new investors.
No. New share issuance increases the company’s issued shares, while share transfer involves existing shares moving from one owner to another.
A company may issue new shares to raise capital, admit an investor, add a business partner, or restructure ownership.
Yes. Existing shareholders’ ownership percentage may decrease if they do not receive additional shares.
The required approval depends on the Companies Act 2016, the company’s Constitution, and the proposed transaction structure.
Information may include the proposed shareholder’s details, number and class of shares, issue price, payment method, intended allotment date, and corporate approvals.
This depends on the company’s business activity, industry restrictions, licensing requirements, and applicable laws.
Yes. The relevant share capital and shareholder information must be updated through the prescribed SSM lodgement process.
It may. A review should be conducted after the transaction to determine whether a Beneficial Ownership update is required.
Yes. Conzlab can assist with document coordination, share structure review, corporate resolution preparation, and statutory lodgement coordination through the appointed licensed Company Secretary.
Jeffrey Eh Hao Yih , Director
Jeffrey has been providing expert guidance for businesses dealing with ongoing challenges. With his expertise, he aids clients in strategic business planning, streamlining operations, and enhancing productivity. Additionally, Jeffrey offers diverse business technology services to help digitize traditional businesses effectively.
