HRD Corp Claimable Courses: A Step-by-Step Guide to Successful Claims

These are training programmes approved by the Human Resource Development Corporation (HRD Corp). Companies that contribute to the HRD Corp levy can use these funds to cover the costs of retraining and upskilling their employees.

The goal? To keep your workforce current with industry standards without eating into your operational budget.

Under the latest Allowable Cost Matrix (ACM), employers can claim more than just the tuition fee. Depending on the scheme, eligible expenses often include:

• Course Fees: Subject to daily ceilings (e.g., up to RM1,750/day for certain public courses).
• Allowances: Meal allowances (up to RM100/day) and daily travel allowances.
• Logistics: Airfare and transportation costs for trainees.
• Materials: Consumable training materials and licensed digital content.

To ensure a smooth reimbursement, follow this proven workflow:

Step 1: Choose a Registered Training Provider

Your training partner must be registered with HRD Corp. Always verify their status and ensure the specific course is registered under the SBL-Khas scheme (where the fee is paid directly by HRD Corp to the provider) or the standard SBL scheme.

Step 2: Submit a Grant Application (Before Training)

You must apply for the training grant via the e-TRiS portal at least one day before the training begins. You will need:

• A formal quotation/invoice.
• The trainer’s profile.
• A detailed course outline/schedule.

Step 3: Conduct the Training

During the session, meticulous record-keeping is vital. Ensure all participants sign the attendance sheet and keep digital logs if the training is conducted via Remote Online Training (ROT).

Step 4: Submit the Claim (After Training)

Once the course is finished, you have six months to submit your claim through e-TRiS. Attach your receipts, invoices, and proof of attendance. Most claims are processed within 7–10 working days.

The Six-Month Rule: Many companies lose their funds simply because they forget to submit the claim within the 6-month window after training completion.

• Unregistered Providers: Training with a non-approved provider means 0% reimbursement.
• Missing Documents: Ensure your invoice and attendance records match the grant application exactly.
• Insufficient Levy: Always check your levy balance in e-TRiS before committing to a high-cost certification.

By utilizing HRD Corp claimable courses, you aren't just "spending" a levy—you are reinvesting it into the efficiency and loyalty of your staff. From technical certifications to leadership workshops, the right training can transform your business performance.

Navigating the e-TRiS portal or choosing the right modules can be overwhelming. Whether you need help identifying eligible courses for your industry or require assistance with the grant application process, we are here to help.