Description
- An E-Annual General Meeting (AGM) is a virtual meeting held by companies to fulfill their statutory obligation of conducting annual general meetings. It allows shareholders, directors, and other stakeholders to participate remotely, ensuring compliance with the Companies Act 2016 while leveraging digital platforms for convenience and accessibility.
GOV Department
- Suruhanjaya Syarikat Malaysia (SSM) / Companies Commission of Malaysia
License Name (Malay)
- Mesyuarat Agung Tahunan Elektronik (E-AGM)
Details
- Enables companies to host AGMs virtually via approved online platforms.
- Facilitates shareholder participation, including voting on resolutions, approval of financial statements, and appointment of auditors.
- Requires prior notification to all shareholders with clear instructions on accessing the virtual meeting.
- E-AGMs must be conducted in compliance with the Companies Act 2016 and relevant guidelines issued by SSM.
Important Rules
- Companies must provide shareholders with at least 21 days' notice of the AGM, including the agenda and meeting link.
- All participants must have equal access to the meeting platform, ensuring transparency and fairness.
- The meeting must allow real-time communication, voting, and Q&A sessions.
- Proper minutes of the meeting must be recorded and filed with SSM, as required by law.
- Companies must use a secure and reliable platform to protect sensitive information and ensure smooth participation.
Compound & Punishment
- Failure to hold an AGM as required by law may result in:
- Fines up to RM50,000 for the company and its directors.
- Legal action for non-compliance with the Companies Act 2016.
- Inadequate notice or improper conduct of the AGM may lead to disputes, invalid resolutions, or regulatory penalties.
Advisor
Jeffrey Eh Hao Yih , Director
Jeffrey has been providing expert guidance for businesses dealing with ongoing challenges. With his expertise, he aids clients in strategic business planning, streamlining operations, and enhancing productivity. Additionally, Jeffrey offers diverse business technology services to help digitize traditional businesses effectively.
Commonly Asked Question
E-AGM (Electronic Annual General Meeting) is a company meeting held online where members can attend, vote, and participate virtually. Conzlab provides secure and compliant E-AGM solutions for companies in Malaysia.
To do an E-AGM in Malaysia, companies must use a digital platform that supports live voting, attendance, and recording. Conzlab offers a professional E-AGM service to ensure smooth, legal, and transparent meetings.
The benefits of E-AGM include lower costs, higher participation, easy voting, and more convenience. With Conzlab’s E-AGM platform, companies can run their meetings efficiently and in full compliance.
All shareholders, directors, company secretary, and auditors can attend the E-AGM using the official online meeting link provided in the notice.
Physical AGM: Held at a physical venue where attendees meet in person.
E-AGM: Conducted fully online through a virtual platform (e.g., Zoom, Microsoft Teams, or e-portal).
- Notice of Meeting (sent at least 21 days before)
- Agenda and Resolutions
- Annual Report or Audited Financial Statements
- Proxy Form (for shareholders who can’t attend)
Yes. Under the Companies Act 2016 and SSM guidelines, Malaysian companies are allowed to conduct virtual or hybrid AGMs as long as they meet notice, quorum, and voting requirements.
Voting is done electronically, either through the virtual platform or a designated e-voting system, ensuring secure and transparent results.
- Reliable internet connection and meeting platform
- Clear notice and voting instructions
- System to verify participants and record attendance
- Proper minutes and resolutions recorded by the Company Secretary
Attendance is recorded digitally using login records or participant lists generated from the meeting platform as proof of quorum.