How to Make Changes in Company Details in Malaysia

A Simple Guide for Updating Company Information
March 12, 2026 by
How to Make Changes in Company Details in Malaysia
CONZLAB BERHAD 202301040401 (1534320P), Jeffrey Eh

As a business grows, there may be situations where a company needs to update its information. Changes such as a new company address, new directors, or updated shareholder details must be properly recorded.

In Malaysia, companies must report these changes to Suruhanjaya Syarikat Malaysia (SSM) to ensure that the company records remain accurate and compliant with regulations.

Common Types of Changes in Company Details

There are several types of company information that may need to be updated.

1. Change of Company Address

If the company moves to a new office or business location, the registered address must be updated with SSM.

This ensures that all official correspondence and legal documents are sent to the correct address.

2. Change of Directors

If a company appoints a new director or if a director resigns, the company must update the director information with SSM.

Directors are responsible for managing the company and making important business decisions.

3. Change of Shareholders

Changes in share ownership may happen when:

  • Shares are transferred to another person
  • New investors join the company
  • Existing shareholders sell their shares

These changes must be recorded to reflect the correct ownership structure.

4. Change of Company Secretary

Every company in Malaysia must have a licensed company secretary.

If the company appoints a new secretary or the current secretary resigns, the change must be reported to SSM.

5. Change of Company Name

If a company decides to change its name, approval must first be obtained from

Suruhanjaya Syarikat Malaysia before the new name can be officially registered.

Steps to Update Company Details

The general process for updating company information usually involves the following steps:

Step 1: Prepare the Required Information

Gather the updated company information and supporting documents.

Step 2: Submit the Update to SSM

The company secretary will submit the changes through the official system provided by Suruhanjaya Syarikat Malaysia.

Step 3: Wait for Approval

SSM will review the submitted information before updating the official company records.

Step 4: Keep Company Records Updated

Once approved, the company should update its internal records to reflect the changes.

Why It Is Important to Update Company Details

Updating company information is important because it:

  • Keeps company records accurate
  • Ensures compliance with Malaysian company regulations
  • Prevents legal or administrative issues
  • Maintains transparency for stakeholders

Failure to update company details may result in penalties or compliance issues.

Need Help Updating Your Company Details?

Not sure how to update your company information? We’re here to help.

Our team can assist with document preparation and submission to Suruhanjaya Syarikat Malaysia (SSM) to ensure your company records remain accurate and compliant.

Contact us today to make your company update process simple and hassle-free.

Contact Us


Advisor

Jeffrey Eh Hao Yih , Director 

Jeffrey has been providing expert guidance for businesses dealing with ongoing challenges. With his expertise, he aids clients in strategic business planning, streamlining operations, and enhancing productivity. Additionally, Jeffrey offers diverse business technology services to help digitize traditional businesses effectively.


How to Make Changes in Company Details in Malaysia
CONZLAB BERHAD 202301040401 (1534320P), Jeffrey Eh March 12, 2026
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