简介
- 线上特别股东大会 (E-EGM) 是公司为处理需要股东批准的重要或紧急事项而举办的虚拟会议。该会议在年度股东大会 (AGM) 之外召开，允许股东、董事及利益相关者通过数字平台远程讨论及投票，以确保符合《2016年公司法令》的规定，同时提供便利与可及性。
相关政府部门
- 马来西亚公司委员会（Suruhanjaya Syarikat Malaysia, SSM）
执照名称（马来文）
- Mesyuarat Agung Luar Biasa Elektronik (E-EGM)
详细信息
- 线上E-EGM旨在解决特定事项，例如修改公司章程、批准合并、任命/罢免董事或发行股份等。
- 必须至少提前14天向股东发送通知及相关文件。
- 需使用安全且具互动性的在线平台，以促进参与、投票及讨论。
- 会议记录需妥善保存，并在必要时提交给SSM。
重要规定
- 股东必须收到充分的通知，通知中需明确列出会议目的、议程及会议链接。
- 必须为所有参与者提供公平访问线上会议平台的机会。
- 投票需透明安全，确保每位股东的投票被准确记录。
- 线上E-EGM中通过的决议必须符合《2016年公司法令》及公司章程的规定。
- 线上E-EGM的记录及决议需妥善保存，并在适用时向SSM备案。
违规罚款与处罚
- 未按《2016年公司法令》规定举办线上E-EGM以处理重大事项可能导致：
- 罚款：公司及董事每人最高罚款RM 50,000；
- 决议无效：未按适当程序通过的决议可能被视为无效并面临法律挑战。
- 会议管理不善，包括通知不足或技术问题，可能导致监管处罚或股东争议。
顾问
Jeffrey Eh Hao Yih, Director & Business Tech Advisor
Jeffrey has been providing expert guidance for businesses dealing with ongoing challenges. With his expertise, he works alongside clients to help coordinate general operational planning, corporate record updates, and routine statutory filing timelines. Additionally, Jeffrey offers diverse business technology services to help digitize traditional businesses effectively.
Commonly Asked Questions
An E-EGM is an Extraordinary General Meeting held online through video conferencing or an electronic platform instead of a physical meeting.
It allows shareholders to discuss and vote on urgent or special matters virtually.
A company needs an EGM for important decisions such as director changes, constitution amendments, or urgent approvals. Conzlab assists businesses in preparing and conducting EGM properly according to company law.
Companies can hold an EGM online using secure platforms for notice, voting, and resolutions. Conzlab offers a full E-Extraordinary General Meeting solution to run your EGM virtually with compliance and support.
An E-EGM is called to decide on special business matters that cannot wait until the next Annual General Meeting (AGM).
Examples include:
- Change of company name
- Appointment or removal of directors
- Amendment of company constitution
- Approval of major transactions
An E-EGM can be called by:
- The board of directors, or
- Shareholders holding at least 10% of the paid-up capital (under Section 310 of the Companies Act 2016).
Yes. The Companies Act 2016 and SSM’s guidance notes allow companies to conduct virtual or hybrid EGMs, as long as meeting and voting procedures are followed properly.
E-AGM: Held once a year to approve regular matters (accounts, directors, auditors).
E-EGM: Held anytime when special or urgent decisions need shareholder approval.
Yes. All resolutions passed in a properly conducted E-EGM are legally valid and binding, the same as those passed in a physical meeting, once recorded and filed with SSM if required.
- Must ensure proper notice and meeting link is sent to all members
- Must have valid quorum online
- Must record attendance, resolutions, and votes clearly
- The Company Secretary must ensure compliance with the Companies Act 2016
- Notice of EGM (sent at least 14–21 days before)
- Agenda and proposed resolutions
- Proxy form for those unable to attend
- Meeting minutes and voting results prepared by the Company Secretary