E-Extraordinary General Meeting (EGM)

服务描述

• An E-Extraordinary General Meeting (EGM) is a virtual meeting conducted by a company to address urgent or significant matters that require shareholder approval, outside of the Annual General Meeting (AGM). It enables shareholders, directors, and stakeholders to discuss and vote on critical issues remotely via digital platforms, ensuring compliance with the Companies Act 2016 while providing convenience and accessibility.

GOV Department

• 马来西亚公司委员会（Suruhanjaya Syarikat Malaysia, SSM）

执照名称（马来文）

• Mesyuarat Agung Luar Biasa Elektronik (E-EGM)

Details

• E-EGMs are called to address specific matters such as amendments to the company constitution, approval of mergers, appointment/removal of directors, or issuance of shares.
• Notifications and relevant documents must be sent to shareholders at least 14 days before the meeting.
• A secure and interactive platform must be used to facilitate participation, voting, and discussions.
• Minutes of the meeting must be documented and submitted to SSM if required.

Important Rules

• Shareholders must receive sufficient notice, detailing the purpose, agenda, and meeting link for the E-EGM.
• Equal access to the virtual meeting platform must be provided to all participants.
• Voting must be conducted transparently and securely, ensuring every shareholder’s vote is accurately recorded.
• Decisions made in the E-EGM must comply with the Companies Act 2016 and the company’s constitution.
• Proper records and resolutions passed in the E-EGM must be filed with SSM, if applicable.

Compound & Punishment

• Failure to conduct an E-EGM for critical matters as per the Companies Act 2016 may result in:
  • Fines up to RM50,000 for the company and its directors.
  • Resolutions passed without proper procedures may be deemed invalid and subject to legal challenges.
• Mismanagement of the meeting, including inadequate notice or technical issues, may lead to regulatory penalties or disputes from shareholders.

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