License / Permit / Service Description
- Professional Company Secretarial support and corporate compliance services for companies in Malaysia. We assist with the coordination of statutory documents, company information updates, board and shareholder resolutions, Annual Return submission, Financial Statements lodgement coordination, changes in directors and shareholders, share-related matters, Company Constitution matters, Beneficial Ownership updates, and other relevant corporate secretarial requirements. Our service is suitable for Sdn. Bhd., Berhad, Company Limited by Guarantee, foreign companies, holding companies, dormant companies, and companies undergoing ownership or management changes.
Related Departments / Regulatory Bodies
- Companies Commission of Malaysia (SSM) / Suruhanjaya Syarikat Malaysia
- Appointed Licensed Company Secretary
- SSM Corporate Registry System (CRS) / MyCoID, where applicable
- Malaysian Business Reporting System (MBRS), where applicable
- Inland Revenue Board of Malaysia (LHDN), where applicable
- Auditor or Accounting Firm, where applicable
- Bank, licensing authority, or other relevant government agency, where applicable
License Name ( Bahasa Malayu )
- Perkhidmatan Setiausaha Syarikat
Application Scenarios & Business Necessity
- Newly incorporated company requires appointment of a Company Secretary
- Existing company requires ongoing statutory compliance support
- Company needs to lodge its Annual Return or Financial Statements
- Company requires updates involving directors, shareholders, registered address, share capital, or company secretary
- Company requires board resolutions, shareholder resolutions, or statutory documents
- Company requires support for share transfer, share allotment, or changes in shareholding structure
- Company requires Company Constitution adoption or amendment
- Company needs to update Beneficial Ownership information
- Company is preparing for bank facilities, tenders, investment, licensing, or corporate due diligence
- Company is undergoing restructuring, takeover, investment, management changes, or business expansion
- Company has overdue statutory submissions or incomplete SSM records
Important Rules & Compliance Standards
- Every company must appoint at least one qualified and licensed Company Secretary within 30 days after incorporation.
- Company information, statutory registers, resolutions, and records must be accurate, complete, and properly maintained.
- Required changes involving directors, shareholders, company secretary, registered address, shares, or other particulars must be lodged within the applicable statutory timeline.
- Annual Return and Financial Statements are separate statutory submissions with different requirements and timelines.
- Only the appointed licensed Company Secretary or Company Agent may lodge annual documents through the MBRS platform.
- The company is responsible for providing complete, accurate, and timely information to the appointed Company Secretary.
- Certain changes may require board resolutions, shareholder resolutions, consent letters, supporting documents, or prior approval.
- Company Secretarial Service does not replace accounting, audit, tax, legal, or business licensing services unless specifically included in the agreed scope of work.
- Additional regulatory requirements may apply depending on the company’s activities, ownership structure, and industry.
Compound & Legal Penalties
- Late lodgement fees, compound, or penalty where applicable
- Compliance notice or enforcement action by SSM
- Requirement to rectify or resubmit incomplete statutory documents
- Possible offence under the Companies Act 2016 for failure to comply with statutory obligations
- Inaccurate company information in SSM records
- Difficulty in opening or maintaining bank facilities, tenders, licensing, financing, investment, or due diligence processes
- Potential strike-off action in cases of serious or prolonged non-compliance
- Legal action against the company and/or responsible officers in serious cases
Frequently Asked Question
Company Secretarial Service provides statutory compliance, corporate documentation, and SSM lodgement support for a company.
Yes. Every company must appoint at least one qualified and licensed Company Secretary within 30 days after incorporation.
No. A Company Secretary is a qualified professional who handles statutory corporate compliance and company secretarial matters.
Services may include Annual Return, Financial Statements lodgement coordination, director and shareholder changes, share transfers, share allotments, corporate resolutions, Company Constitution matters, and Beneficial Ownership updates.
Annual Return support may be included depending on the selected package or agreed scope of work. It is a separate statutory submission.
No. Company Secretarial Service is separate from accounting, audit, bookkeeping, and tax filing services.
Yes. A Company Secretary can coordinate and prepare the relevant corporate resolutions and statutory documents, subject to the company’s requirements.
Yes. Conzlab can assist to review the company’s status, coordinate the required documents, and arrange the appropriate submission process through the appointed licensed Company Secretary.
Yes. A company may appoint a new Company Secretary and arrange for the resignation or cessation of the existing Company Secretary through the relevant statutory process.
Yes. Conzlab can provide ongoing administrative and compliance coordination, document preparation support, and submission follow-up with the appointed licensed Company Secretary.
Jeffrey Eh Hao Yih , Director
Jeffrey has been providing expert guidance for businesses dealing with ongoing challenges. With his expertise, he aids clients in strategic business planning, streamlining operations, and enhancing productivity. Additionally, Jeffrey offers diverse business technology services to help digitize traditional businesses effectively.
