License / Permit / Service Description
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Professional Beneficial Ownership information submission and corporate compliance services for companies in Malaysia. We assist with the review of company ownership and control structures, identification of beneficial owners, preparation of required information and supporting documents, coordination with the appointed licensed Company Secretary, and submission to the Companies Commission of Malaysia (SSM). Our service is suitable for Sdn. Bhd., Berhad, foreign-owned companies, holding companies, companies with corporate shareholders, nominee arrangements, and companies with complex ownership structures.
Related Departments / Regulatory Bodies
- Companies Commission of Malaysia (SSM) / Suruhanjaya Syarikat Malaysia
- Licensed Company Secretary
- Malaysian Business Reporting System (MBRS), where applicable
- Bank Negara Malaysia, where applicable
- Relevant enforcement agencies or reporting institutions, where applicable
- Other government authorities subject to applicable laws and regulations
License Name ( Bahasa Malayu )
- Penyerahan Maklumat Pemilikan Benefisial
Application Scenarios & Business Necessity
- Newly incorporated company needs to record or submit Beneficial Ownership information
- Company is conducting annual statutory compliance review
- Change of shareholders, directors, or persons with control over the company
- Transfer, allotment, or restructuring of shares
- Company has corporate shareholders, nominees, trustees, or layered ownership structures
- Company is preparing for bank account opening, financing, tender, investment, or due diligence
- Company needs to update Beneficial Ownership records that are no longer accurate or up to date
- Company receives a compliance request from SSM, bank, auditor, Company Secretary, or relevant authority
- Foreign shareholder or foreign corporate ownership is involved
- Company requires support to identify the actual individual(s) who ultimately own or control the company
Important Rules & Compliance Standards
- Beneficial Ownership information must be accurate, complete, and kept up to date.
- The company must identify individuals who ultimately own, control, or exercise effective influence over the company.
- Shareholding alone may not be the only determining factor; direct or indirect control may also be relevant.
- The company must identify the individual(s) who ultimately own, control, or exercise effective influence over the company.
- Any change in Beneficial Ownership should be reviewed and updated promptly.
- The company is responsible for ensuring the information supplied is true and correct.
- Information submitted may be subject to verification, inspection, or request by SSM or relevant authorities.
- Beneficial Ownership information is confidential and should only be handled by authorised persons for legitimate compliance purposes.
- This service does not include legal opinion, tax advice, or investigation of undisclosed ownership arrangements unless separately agreed.
Compound & Legal Penalties
- Compliance notice or request for clarification from SSM
- Requirement to rectify, update, or resubmit Beneficial Ownership information
- Late lodgement fees, compound, or penalty where applicable
- Investigation or enforcement action for inaccurate, incomplete, or misleading information
- Difficulty during bank account opening, financing, tender, investment, or due diligence processes.
- Legal proceedings against the company and/or responsible officers in serious cases
Frequently Asked Question
Beneficial Ownership refers to the individual person who ultimately owns, controls, or exercises effective influence over a company, directly or indirectly.
Not necessarily. A person may be a beneficial owner through direct or indirect ownership, voting rights, control, influence, or other arrangements.
It is part of corporate compliance requirements to ensure company ownership and control information is transparent, accurate, and updated.
Most companies will have one or more individuals who ultimately own or control the company. The specific assessment depends on the company’s structure.
Required information may include the beneficial owner’s full name, identification details, nationality, residential address, nature of ownership or control, supporting documents, and other details requested for compliance purposes.
The ownership structure may need to be traced through the corporate shareholder until the ultimate individual owner or person exercising control is identified.
Yes. Changes in shareholding, control, directorship, or ownership structure may affect Beneficial Ownership information and should be reviewed promptly.
No. Access to Beneficial Ownership information is restricted and subject to SSM procedures and applicable legal requirements.
Conzlab can assist with reviewing the structure, collecting information, preparing documentation, and coordinating submission. The company, directors, shareholders, and relevant individuals remain responsible for providing true and complete information.
Yes. Conzlab can coordinate the required documents and information with the appointed licensed Company Secretary for the relevant statutory submission.
Jeffrey Eh Hao Yih , Director
Jeffrey has been providing expert guidance for businesses dealing with ongoing challenges. With his expertise, he aids clients in strategic business planning, streamlining operations, and enhancing productivity. Additionally, Jeffrey offers diverse business technology services to help digitize traditional businesses effectively.
