License / Permit / Service Description
- Professional agreement documentation and coordination support for individuals and businesses in Malaysia. We assist clients in collecting the parties’ information, organising the commercial terms and supporting documents, coordinating communication and arranging document preparation or review with an appointed legal professional where required.Our service may support arrangements involving business services, employment, commercial cooperation or other matters, depending on the agreed scope. Where an agreement involves real property or another matter requiring work by an authorised legal professional, the relevant legal drafting and advice must be handled by that professional.
Related Departments / Regulatory Bodies
- Appointed advocate and solicitor or legal firm, where required.
- Inland Revenue Board of Malaysia (LHDN / HASiL), where stamp duty applies.
- Companies Commission of Malaysia (SSM), where company information is relevant.
- Parties entering into the agreement.
- Authorised signatories or company representatives.
- Relevant Land Office or Land Registry, for separate property-related matters where applicable.
- Other relevant authorities, depending on the agreement.
License Name ( Bahasa Malayu )
- Bantuan Dokumentasi dan Penyelarasan Perjanjian.
Application Scenarios & Business Necessity
- A business wants to document the scope and payment terms for a service arrangement.
- A company needs to organise information for an employment agreement.
- Two businesses are discussing a commercial cooperation arrangement.
- A company is appointing a vendor, consultant or service provider.
- Business partners want to document the terms they intend to discuss with a lawyer.
- A client needs assistance coordinating a non-disclosure or confidentiality agreement.
- A company wants an existing draft reviewed by an appointed legal professional.
- A property-related agreement needs to be referred to an authorised legal professional.
- A business requires assistance coordinating signatures between parties.
- A client needs to check whether a signed agreement requires stamp duty submission.
- A company needs to organise supporting documents for a legal adviser.
Important Rules & Compliance Standards
- The parties should provide accurate information and clearly state the terms they intend to agree.
- Legal drafting, legal advice and other regulated legal work must be handled by an appropriately qualified and authorised professional where required.
- The identity and authority of each person signing on behalf of a company should be checked.
- Parties should read and understand the agreement before signing it.
- The agreement’s stamp duty treatment depends on its contents and the applicable law.
- Where stamping is required, the applicable submission and payment deadlines must be observed.
- LHDN assesses stamp duty based on the instrument and the applicable requirements; the agreement’s title alone may not determine its treatment.
- An agreement that has been stamped is not automatically confirmed by LHDN to be legally valid or suitable for every purpose.
- Confidential business and personal information should be handled only for the agreed purpose.
- Any amendments after signing may require further review or documentation.
- Legal fees, stamp duty, late penalties and third-party charges are separate unless stated in the quotation.
- The final terms must be agreed by the parties; professional coordination does not guarantee a particular legal or commercial outcome.
Compound & Legal Penalties
- Disputes may arise if the agreement does not clearly record the parties’ responsibilities.
- An unstamped or insufficiently stamped instrument may face consequences under the applicable stamp duty law, including restrictions on its use as evidence until the required duty and any penalty are addressed.
- Late stamping penalties may apply where the instrument is subject to stamp duty.
- Additional costs may arise for amendments, legal review, dispute resolution or proceedings.
- A breach of agreement may lead to a civil claim or other remedies depending on the agreement and applicable law.
- Unauthorised provision of regulated legal services may result in action under the applicable law.
- LHDN’s published late-stamping penalties are RM50 or 10% of the deficient duty, whichever is higher, if stamped within three months after the stamping deadline, and RM100 or 20% of the deficient duty, whichever is higher, if stamped more than three months after that deadline. The treatment must be checked for the particular instrument and any applicable relief
Frequently Asked Question
An agreement is a document that records the terms agreed between two or more parties for a particular arrangement.
The parties’ details, purpose, scope, payment terms, duration and other relevant arrangements should be identified before document preparation.
Legal advice and regulated legal work must be provided by an appropriately qualified and authorised legal professional. Conzlab’s assistance is limited to the documentation and coordination scope agreed with the client.
Requirements depend on the document and the work involved. A qualified legal professional should handle work reserved for authorised persons and can advise where the parties need legal review.
Conzlab can assist in coordinating information and documents. Any property-related legal drafting or other work requiring an authorised legal professional should be handled by that professional.
Not every document has the same stamp duty treatment. The contents and category of the instrument should be checked against the applicable LHDN requirements.
For instruments that require stamping, LHDN generally states 30 days from execution in Malaysia, or 30 days after receipt in Malaysia if executed abroad. Check the requirements and applicable relief for the specific document.
No. Stamping addresses stamp duty requirements; it does not itself confirm that every term is legally valid, fair or appropriate.
They are separate unless expressly stated in the quotation. The applicable amount depends on the document and the services required.
Yes. Conzlab can assist with collecting information, coordinating documents and liaising with an appointed legal professional or other relevant parties within the agreed scope.
Ms Mira | Licensing Advisor
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